Purchasing Clerk (entry-level)

Job Summary: The Purchasing Clerk is responsible for supporting the procurement process by handling routine purchasing tasks. This entry-level role focuses on processing purchase orders, maintaining vendor records, and ensuring that inventory levels are managed efficiently. The ideal candidate will be detail-oriented, organized, and eager to learn about procurement processes.

Key Responsibilities:

• Assist in the creation and processing of purchase orders based on requisitions, ensuring accuracy and timeliness.

• Communicate with vendors to confirm order details, track delivery status, and address basic inquiries or issues.

• Help monitor inventory levels, track usage, and report low stock situations to ensure adequate supply.

• Maintain accurate and organized records of purchase orders, receipts, and correspondence with vendors.

• Input and update purchase order and inventory data into the company’s procurement software or database.

• Adhere to company policies and procedures for procurement and ensure compliance with relevant regulations.

• Assist with resolving minor issues related to orders, such as discrepancies or returns, and escalate more complex issues to a higher-level clerk or manager.

• Provide general administrative support to the purchasing department, including filing, organizing documents, and handling routine office tasks.

Qualifications:

• High school diploma or equivalent; additional coursework or certification in purchasing or supply chain management is a plus.

• Previous experience in an office environment or administrative role is preferred but not required.

• Strong attention to detail and accuracy

• Good organizational and time-management skills

• Basic communication and interpersonal skills

• Proficiency in computer applications

• Ability to learn and adapt to new software and procedures

• Ability to sit for extended periods and use a computer

• Occasional lifting of office supplies and materials (up to 25 pounds)

Equal Opportunity Employer: NAFECO is an Equal Opportunity Employer and is committed to creating a diverse and inclusive workplace.